Running out of a client’s essential medication is every homecare provider’s worst nightmare. Yet, managing pharmacy reorders through manual counts, paper charts, or messy spreadsheets takes hours, and it's so easy for mistakes to slip through.
Care coordinators spend far too much time chasing stock levels, or discovering a medication has run out right when a carer arrives for a visit.
Let’s change that. We’ve launched our newest tool, medication stock management, built right inside Nursebuddy to help get rid of those headaches and keep your clients safe.
What is medication stock management?
Medication stock management gives your office team instant visibility over remaining medication doses across all your clients.
Because it connects directly to your electronic medication administration records (eMAR), Nursebuddy automatically deducts doses whenever a carer logs a medication as "Given". Midnight updates keep your numbers spot-on every single day, giving you an accurate, real-time picture to stay ahead with.
Imagine carer, Sarah, arrives at Mr. Davies' home for his evening visit. Instead of opening a cupboard to find an empty blister pack, Sarah and the office team already knew days ago that a reorder was needed. The prescription was ordered on time, delivered, and ready to go. No stress, no missed doses, just brilliant care.
How it helps your day-to-day
We’ve designed these features to keep your team one step ahead:
- Automatic eMAR deductions: Every time a dose is logged, your stock numbers update automatically.
- Proactive low-stock alerts: Get notified in your Notifications Centre when a medication reaches 7 days of supply remaining. This gives you plenty of lead time for pharmacy reorders.
- Flexible tracking methods: Track standard prescriptions by dose, or track non-standard items (like creams, liquid doses, or eye drops) by days, depending on how your team manages prescriptions.
- Clear stock reporting: Filter across all your clients in seconds to spot low-stock, out-of-stock, or expired medications. You can also export reports to CSV or print them for audits.
- Quick-action links: Spot an issue in a report? Jump straight into the client’s eMAR to update numbers or check details instantly.
Why this matters for your care business
You now know what this feature does and how it works but what’s important is why this tool should become a part of your daily care operations. Here are three ways it makes daily life easier for your team:
1. Complete peace of mind for home visits
Care workers can arrive at every visit confident that essential prescriptions are ready and waiting in their client’s home. By taking the guesswork out of stock levels, you protect client safety and keep visits running smoothly without emergency pharmacy dashes or last-minute panics.
2. Stress-free compliance for inspections
Demonstrating proactive medication governance during Care Quality Commission (CQC) or regulatory inspections is simple! You can pull up complete, accurate stock histories and audit trails for any client in just a single click.
3. Hours of admin time handed back to your team
Stop spending your afternoon making routine calls to carers to count pill boxes. Your office team can review system-wide stock levels across all your clients in minutes instead of hours!
Ready to try it out?
We’ve enabled medication stock management by default for all Standard, Pro, and Enterprise Nursebuddy plans. You can start setting up client inventories right away! Search for “medicine stock management” in our Help Centre for a step by step guide.
On an Essentials plan? Chat with our friendly team today via Support to upgrade your account and access advanced medication controls.
Or if you’re new to Nursebuddy, book a demo with one of our experts to find out how we can make homecare simpler for your team.
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